Booking recordJ/K or ↑↓ move · Enter open · Esc close
Click a day to see what's on.
Enquiries & bookings
The front of the pipeline. Work each enquiry from first contact to provisional — same references, same audit, feeds the same dashboard.
THE DECORIUM HUB
Enquiries & bookings · printed from the Hub
Daily worklist — the next action on every open booking
Every enquiry and booking shows its own next step and due date, set automatically — so no one has to remember. Overdue is shown in red.
All enquiries & bookings
Click a row to open it on the calendar.
Ref
Client
Type
Date
Stage
Value
THE DECORIUM HUB
Director dashboard · printed from the Hub
Director dashboard
Period: from to
View: — on the bird's-eye view, click any figure to open just that one report.
📋 To chase today
🔍 At-a-glance — every report from the master
Headline figures pulled from the full master. Click any box to open just that one report.
Money
Payments / deposits due
Full chase list — who to chase, when, how much, and how to reach them (phone, email, reference) plus who is handling it. Overdue is flagged red with days overdue.
Cash-flow forecast
Income expected month by month, from the scheduled instalments.
Revenue by month — 2026
Actual confirmed income (room hire) by event month.
Extras / add-on income
Earnings from extra hours, gas, corkage, etc.
Amount held on account
Received but NOT earned — kept out of all sales/revenue until the event is done.
Sales & pipeline
Conversion rate
Enquiries that become confirmed bookings.
Enquiry source — which converts best
Not just volume — conversion by source.
Chase lists
Provisions expiring within 7 days; contracts awaiting signature.
Lost / cancelled — by reason
Why bookings and enquiries fall through.
Early funnel — enquiry → provisional
New → Replied → In conversation → Provisional.
Team performance — enquiry handlers
Every action is timestamped in the audit.
New enquiries — pick any date range
From to
👥 Total guests — one day or any period
Adds up the guest numbers held on the bookings (the figure that goes on the contract) for the dates you choose.
From to
Pick a single date (same day in both boxes) or a period, then press Search guests.
Demand & operations
Occupancy / utilisation
Booked days vs available, by month.
Lead time — how far ahead they book
Enquiry date to event date.
Guest numbers
Event sizes by guest band.
Year-on-year — confirmed bookings
This October vs last October, etc.
Most-requested day of the week
Event types
Pipeline funnel & timings
Conversion funnel — the full live pipeline
“Contracted (sent)” = contracts that have gone out but are not yet confirmed.
Average time between stages
Settings (Director)
System & references
Reference prefix
Next reference will be
Go-live reset
When you have finished testing and are ready to go live: clear all practice data and restart references at E1001. Your old F-series stays completely separate and closed.
Bank holidays (England)
Shown automatically on the calendar and priced at the Saturday / bank-holiday premium rate — no manual entry. The live version will sync the official England dates from gov.uk and refresh every year automatically.
Parking permits — client name on ticket
Controls whether the client / event name is printed on each parking permit. The date, colour and permit number always print. Only a Director can change this setting, and every change is written to the audit log.
⚠️ Currently OFF — permits print without the client name (GDPR-safe for use now, before the updated Terms & Conditions are live). Do not turn on until the new T&C wording covering permit name use is active.
Welcome splash screen
A calm, once-a-day welcome shown when the Hub is first opened each morning. Fades in from black, the globe gently rotates and zooms into London, and then fades into the dashboard. Off by default — turn it on when you're ready.
Plays the current version once, ignoring the once-a-day rule.
Purpose: To provide a calm welcome at the start of the working day and celebrate important milestones in The Decorium's history.
Anniversary Mode is automatic. From the founding year 1996, the Hub recognises every 10-year milestone (2006, 2016, 2026, 2036, 2046 …) and shows the correct wording for that decade. No code change is ever needed.
Sign-off teams (who letters are sent from)
These appear at the bottom of receipts, reminders and letters. Add as many as you like now or later — no rebuild needed.
Team / sign-off name
Main venue hire — 2026 (as per the Decorium Price Guide 2026)
Day / season
Daytime or Evening £
Full Day Hire £
Extra hour £
Mon–Thu · Peak
Friday · Peak
Sunday · Peak
Sat/BH · Peak
Mon–Thu · Off-peak
Friday · Off-peak
Sunday · Off-peak
Sat/BH · Off-peak
Extra hours apply to Daytime or Evening Hire only — not available with Full Day Hire. No hire may exceed 19 hours in total.
Main venue hire — 2027 (as per the Decorium Price Guide 2027)
Day / season
Daytime or Evening £
Full Day Hire £
Extra hour £
Mon–Thu · Peak
Friday · Peak
Sunday · Peak
Sat/BH · Peak
Mon–Thu · Off-peak
Friday · Off-peak
Sunday · Off-peak
Sat/BH · Off-peak
Extra hours apply to Daytime or Evening Hire only — not available with Full Day Hire. No hire may exceed 19 hours in total.
Add-on items
Code
Item
Price £
Per
Authority levels
Can…
Dir
Mgmt
Ops
Sales
Admin Sup
Accts
View
People — manage staff & access
Add each person with their department, role, name, an allocated password and an authority level. In the live system the password is stored securely and the authority level is enforced on the server.
🔐 Authority level controls who sees the figures. Only Director and Management see money, values and payment amounts. Sales sees values but not the full finance reports; Operations sees no figures at all (run-sheet/timings only); Accounts sees payments due but cannot enter them; View only can look but not change. Use the “View:” switch top-right to check exactly what each level sees.
Name
Department
Role / job title
Email (login)
Password
Authority level
Audit — who did what
Every action is stamped with the person who did it, their role, the booking and the exact time. Nothing is ever hard-deleted. 🔒 Confirmed bookings cannot be deleted by anyone — including Directors. They can only be cancelled (which keeps the full history).
Show actions by:
Staff Rota
Auto-generated from confirmed bookings
Shifts are calculated automatically from each booking's access and function times. Times are locked to the booking — change the booking and the rota updates. Only the Director can assign names. Visible to all staff so everyone knows who is in the building.
🔧 Operations Diary
Building · H&S · Certifications
Recurring building maintenance, statutory certifications and H&S checks for 22 Western Road, Wood Green. Visible to Operations, Management and Directors only — Sales does not see this diary.
Cashflow
Directors
Money in is pulled automatically from confirmed booking payments. Money out is recorded here and categorised so you can see at month end what came in and what went out.